A professional employment termination letter template for employers, HR departments and business owners who need to notify an employee formally that their employment is ending. The letterhead holds the document title together with the company website, address and phone number. A dedicated block contains the employee’s name, job title, company name and company address, alongside the date of the letter. The body opens with a personal salutation and states the termination date and a brief reason for the decision in a respectful tone. A separate paragraph sets out what the employee will receive, such as the final paycheck, severance package and payment for unused vacation days. It also refers to benefits such as continuation of health coverage, retirement plan contributions and stock options, which are detailed in a separate document. The letter asks the employee to return company property such as a laptop, ID badge and keys by a set deadline to a designated person or department. It names a contact person for questions about final pay, benefits and next steps, and closes by thanking the employee for their contributions. All variable details are shown as bracketed placeholders, so the letter is completed simply by replacing them with the actual information. The template fits on a single A4 page and is fully editable in Microsoft Word.
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