A detailed vehicle trip log for companies that need to substantiate the fuel expenses of their cars, vans, trucks and buses. It is suitable for small and medium-sized businesses, fleet managers, accountants and drivers, and it follows Bulgarian accounting and tax requirements. The first page records the issuer and document details, the vehicle data with its approved fuel consumption rate, and the driver's details. A pre-trip and post-trip inspection table captures the date and time, odometer reading, fuel in the tank, roadworthiness and mandatory documents at departure and on return. The route and mileage table provides ten lines for the date, departure and arrival times, route, business purpose, start and end kilometres, distance and signature, followed by a total line. The fuel report lists fuel purchases by invoice or receipt number and supplier, with the quantity in litres and the amount excluding VAT in euro. A fuel balance table guides the user from the opening fuel and the fuel purchased to the standard consumption, calculated as total distance × consumption rate / 100, and the closing fuel. The calculated closing fuel is compared with the measured quantity to show any overconsumption or saving, which the driver must explain in writing. The signature block covers the preparer, the driver, the fleet supervisor, the accountant and the managing director, with space for the company stamp. The final page explains the mandatory details, the sequential ten-digit numbering, the link to fuel invoices, private use and record retention, with links to the official sources. The template is a printable four-page Word document that can be completed on screen or by hand.
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